At Curtin University, the privacy of those who we deal with is taken very seriously. Much of the information the University collects in connection with its normal functions and activities is “Personal Information”, and this information should be handled in accordance with relevant privacy standards and community expectations.
In this Privacy Statement, use of the terms:
- ‘You’ and ‘your(s)’ refers to the user of the Act Belong Commit website (www.actbelongcommit.org.au) (Website).
- ‘We’, ‘us’ and ‘our’ refers to Act Belong Commit or Curtin University ABN 99 143 842 569 or both, as the context requires.
This Privacy Statement describes how Curtin University handles Personal Information in its possession or control arising out of, or in connection with, Act Belong Commit. This Privacy Statement remains under constant review, and it is therefore your responsibility to monitor this Privacy Statement for changes that may be implemented from time to time.
What Personal Information Do We Collect?
“Personal Information” is defined under the Privacy Act 1988 (Cth) to mean ‘information or an opinion about an identified individual, or an individual who is reasonably identifiable: (a) whether the information or opinion is true or not; and (b) whether the information is recorded in a material form or not.’
Personal Information may include (but is not limited to) the following:
- name, postal and email address;
- age/date of birth;
- contact details including telephone numbers (landline and mobile);
- photographs and videos, including those which may be taken during our events and activities;
- occupation, employment and qualification details;
- donation and payment details, such as your credit/debit card details;
- details regarding your participation in our events, fundraising activities, professional development events or training programs;
- information from your resume or job application if you apply for a job with us.
When and Why We Collect Personal Information
We collect your Personal Information to allow us to conduct our functions and activities, for the specified purposes set out in ‘How we use your Personal Information’ below.
We may collect your Personal Information in the course of you:
- using this Website;
- providing a donation to us;
- request information about us;
- registering and attending an event, conference or workshop;
- providing feedback;
- filling in a form on this Website;
- providing information to us in the course of conducting or administering our relationship with you, or if your employer does so in the course of conducting or administering our relationship with your employer;
- submitting a job application to us; or
- contacting us, including by telephone, email, post, or via this Website.
We may collect and use your Personal Information for other purposes not listed above. If we do so, we will make it known to you at the time we collect or use your Personal Information.
How we use your Personal Information
We use the Personal Information we collect about you for our core functions and activities, which may include the following:
- to process applications for partnerships;
- to provide information to users of this Website;
- to facilitate and conduct our activities, workshops, conferences and events;
- to communicate with you and provide you with information you have requested, including in relation to our operations, activities and objectives;
- to communicate with you about donations, information, programs, causes and events;
- to administer fundraising events (including to process receipts and conduct those events) and to communicate with you in relation to those events;
- to process and record donations;
- to enable you to assist us with volunteering, community fundraising, advocacy, and other activities where we seek assistance from the community; and
- to analyse the geographic demographics of recipients of our email communications.
Information collected via this Website
Personal Information may be collected by us and by our third-party service providers who assist us in operating this Website.
We may also disclose your Personal Information to our Website host or software application providers in certain limited circumstances, for example when this Website experiences a technical problem or to ensure that it operates in an effective and secure manner.
We use Google Analytics from time to time to help analyse how this Website is used and to increase search optimisation. Google Analytics generates statistical and other information about website use by means of cookies, which are stored on users’ computers. The information generated may be used to create reports about the use of this Website. Google will store this information. We will not (and will not allow any third-party to) use Google Analytics to track or to collect any Personal Information of users of this Website. We will not associate any data gathered from this Website with any Personal Information from any source as part of our use of Google Analytics.
If you do not want your user data reported by Google Analytics, you can install the Google Analytics opt-out browser add-on. For more details on installing and uninstalling the add-on, please visit the Google Analytics opt-out page at https://tools.google.com/dlpage/gaoptout.
We use digital cookies to remember your preferences and collect online traffic data and browsing characteristics, which is analysed using Google Analytics and other analytics tools.
Like many websites, this Website may use ‘cookies’ from time to time. Cookies are small text files that are transferred to a user’s computer hard drive by a website for the purpose of storing information about a user’s identity, browser type or website visiting patterns. Cookies may be used on this Website to monitor web traffic, for example the time of visit, pages visited and some system information about the type of computer being used. We use this information to compile aggregate data about site traffic and site interaction so that we can enhance the content and services offered on this Website and offer better site experiences and tools in the future.
Cookies are sometimes also used to collect information about what pages you visit and the type of software you are using. If you access this Website or click-through an email we send you, a cookie may be downloaded onto your computer’s hard drive.
Cookies may also be used for other purposes on this Website but in each case none of the information collected can be used to personally identify you.
You can configure your browser to accept all cookies, reject all cookies, or notify you when a cookie is sent. Each browser is different, so check the “Help” menu of your browser to learn how to change your cookie preferences.
Third party content (e.g. social media links)
Some of the content on our Website includes applications made available by third-parties, such as links to social media platforms that allow you to share content or links to our Website through the relevant third-party platforms. These third-party applications themselves may facilitate collection of information by those third-parties, through your interaction with the applications and sometimes even if you do not interact directly with them. We are not responsible for the technical operation of these applications or the collection and use practices of the relevant third-parties. Please visit the relevant third-party websites to understand their privacy practices and options they may make available to you in relation to their collection of your Personal Information.
Use and Disclosure of Personal Information to Other Parties
Information that is collected will be used primarily to communicate with those individuals in relation to their involvement with Act Belong Commit.
This may extend, but is not limited, to communications involving surveys, newsletters and related marketing or promotional activity, and soliciting donations. Surveys and other research activity may be carried out for the benefit of Act Belong Commit or in connection with a Government initiative.
Communications of this nature may be initiated direct by us or by a third-party engaged to act on our behalf. This in turn may require us to supply Personal Information (such as contact details) to a third-party research organisation which in turn might engage contractors to analyse the data or to solicit further information from the individual.
Information may be disclosed to third-parties in limited circumstances expressly permitted by the Privacy Act 1988 (Cth). This may include, for example, disclosure to State and Federal Government agencies where such disclosure is required or authorised by law.
Personal Information may also be disclosed to third-parties in some instances where this is necessary for us to carry out our functions and activities. For example, Personal Information may be incidentally handled by IT contractors (including outsourced providers) or other external service providers engaged by us.
We may also disclose Personal Information to external organisations. Where Personal Information is to be provided to contractors or other external organisations, we will take all reasonable steps to ensure the recipient (and any contractor engaged by the recipient) handles the information in a manner consistent with the Australian Privacy Principles.
By supplying your details, you consent to us using your Personal Information to send you information, including promotional material, about us, and our programs. This may include products and services from our related entities and third parties, now and in the future. You also consent to us sending you such information by means of direct mail, and email messages.
Opting Out of Future Communications
If you are receiving communications from Act Belong Commit, we will ensure that you can easily opt out of these communications at any time. This functionality is provided as a matter of course on all of our social network sites. Please refer to the privacy statements of each site. If you wish to opt-out of an electronic direct mail from Act Belong Commit, you may activate the ‘unsubscribe’ function, or Contact Us.
Accessing and Updating Your Personal Information
You have the right to request access to your Personal Information held by us, and also to seek correction of such information if it is inaccurate, misleading, out of date or incomplete.
If you request access to your Personal Information, in ordinary circumstances we will give you full access to your Personal Information. However, there may be some legal or administrative reasons to deny access. If we refuse your request to access your Personal Information, we will provide you with reasons for the refusal where required by law.
You may request your Personal Information by contacting our Privacy Officer as specified in the ‘Enquiries’ section below. We take all reasonable steps to ensure that any Personal Information we collect and use is accurate, complete and up-to-date. To assist us in this, you need to provide true, accurate, current, and complete information about yourself as requested, and properly update the information provided to us to keep it true, accurate, current, and complete. Please contact us if you believe that the Personal Information is inaccurate or incomplete, and we will use all reasonable efforts to correct the information.
Storage and Security of Your Personal Information
We aim to keep your Personal Information secure. Any Personal Information collected via this Website or which is held on our computer systems is protected by safeguards including physical, technical, and procedural methods.
If we find we have no further need for your Personal Information we may remove it from our systems.
Data Breach Reporting
Any data breach will be assessed and will be reported where appropriate.
Any complaint in respect of this Privacy Statement is to be dealt with by our Complaints Procedures. Further information may be found here.
If you have any queries about privacy at Curtin University, please contact the Privacy Officer:
Telephone: 08 9266 4648.
Privacy Statement last updated 15 February 2022.